Sample Collection Letters

Here are three sample collection letters, each designed with a different purpose. Each succeeding sample collection letter is slightly more strongly worded than the previous one — ranging from a friendly reminder to notification that you are turning over the matter to a lawyer or collection agency. You can easily modify any of these sample collection letters to fit your situation.

Sample Collection Letters: #1

[Debtor's name]
[Street address]
[City, State Zip]

[Month day, year]

Re: [Account balance]
[Account number]

Dear [debtor]:

Here's a reminder that your account of $________ was overdue as of _____________, ____. Please play this account promptly. If you have already put the check in the mail, we apologize for the inconvenience and thank you for your payment.

Sincerely,

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Sample Collection Letters: #2

[Debtor's name]
[Street address]
[City, State Zip]

[Month day, year]

Re: [account balance]
[account number]

Dear [debtor]:

This is the second reminder that you owe us $_________. Please pay this account promptly. We would like to continue doing business with you, but we need your cooperation and payment to do so.

Thank you for your prompt attention to this matter.

Sincerely,

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Sample Collection Letters: #3

[Debtor's name]
[Street address]
[City, State Zip]

[Month day, year]

Re: [account balance]
[account number]

Dear [debtor]:

This is your final reminder that your account of $__________ is past due. It has been past due since ___________,____. If payment is not received by ______,____, we will have no alternative but to turn your account over to a [lawyer or collection agency] for collection.

Thank you for your prompt attention to this matter.

Sincerely,